We're a leading financial institution, a key player in the Maltese market and part of a highly diversified multi-national group of companies. Employing a team of 270 employees, the Bank offers a full range of lending and savings solutions to both personal and business customers. We strive to offer a highly personalised service through our network of twelve retail branches spread across the Maltese Islands.

We're a team of inspired people who believe that opportunities start with a conversation.

Duties & Responsibilities

You will be responsible for:

  • overseeing and managing all the Bank’s contracts related to the Bank's properties and other third-party service providers;
  • updating the contracts database ensuring accuracy and completeness;
  • sending out relative reminders and chasers to other departments such that any updates are seen to in a timely manner;
  • maintaining the key register for the various properties of the Bank;
  • updating of the various departmental registers as required;
  • maintaining of the fixed asset register;
  • building and maintaining positive relations with all Bank employees;
  • ensuring the provision of excellent service to colleagues within the organisation, such that their working environment is safe, pleasant and conducive to productivity;
  • updating of records and procedures in line with the various regulatory relevant to the department's line of work;
  • participating in various departmental snap checks and audits to ensure compliance and efficiency;
  • assisting in any administrative work as required within the department;
  • obtaining quotes from current suppliers and research new suppliers for the Bank in line with the Bank’s procurement policies;
  • placing orders for stationery, groceries, appliances, or any other required purchases; and
  • providing support in drafting Executive Committee memos, proposals, and other EC-related materials.

Competencies & Experience

The potential candidate should be reliable and trustworthy, well-organised with a disposition to learn and have a team-oriented approach.

You must:

  • possess strong proficiency in written and verbal communication, with a strong command of the English language;
  • showcase a strong understanding of financial principles related to budgeting and cost management;
  • possess good negotiation skills for obtaining favourable terms and quotes from suppliers whilst maintaining excellent relations with all the stakeholders;
  • show flexibility in adapting to new technologies and new requirements;
  • display a customer-centric approach in ensuring the highest level of service to internal stakeholders;
  • possess a continuous improvement mindset, identifying opportunities to streamline processes and enhance efficiency;
  • showcase leadership qualities for guiding and coordinating departmental initiatives;
  • demonstrate a commitment to professional development;
  • exhibit cultural competence and the ability to work effectively in a diverse and inclusive workplace;
  • possess a proactive approach to risk management and compliance with relevant regulations;
  • show resilience and the ability to remain composed in challenging or high-pressure situations;
  • display strong problem-solving skills with the ability to think critically and analytically;
  • have a practical approach to addressing issues as they arise;
  • possess a clean driving license;
  • have strong organisational and administrative skills;
  • have excellent interpersonal and communication skills;
  • be familiar with relevant legislations and procurement processes;
  • have the ability to work independently and as part of a team;
  • be attentive to detail and capable of managing multiple tasks simultaneously; and
  • have a strong command of MS Office suite of products.

Apply Now

Thank you for your interest. Please complete the form below and we’ll look to get back to you as soon as possible.

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